Conditions of Participation

Conditions of Participation

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CONDITIONS OF PARTICIPATION

This Participation and privacy Information (hereinafter collectively referred to as the “Terms of Participation”) apply to participation in our competition (hereinafter referred to as “Competition(s)”) referring to these Terms of Participation.

The terms and conditions of participation contain conditions, including rules for participation, information on prizes and on the processing of participants’ data and their rights of objection and withdrawal. The terms used are not gender-specific.

Table of contents

-Organization
-Introduction
-Reference to the Announcement of the Competition
-Definition of the term
-Age Restriction
-Territorial Restriction
-Further Criteria for Eligibility
-Start and End of the Competition
-Information on Prizes
-Notification of Winners and Entitlement to a Prize
-Further Information on Prizes
-Participants’ Responsibility
-Mention of the Participants of the Competition
-Information on Warranty and Liability
-Subscription to the Newsletter
-Privacy Information
-Concluding Provisions

Organization

Hydrosol GmbH & Co. KG
Kurt-Fischer-Straße 55
22926 Ahrensburg
Germany

Legal information:

Imprint

E-mail Address:
info@hydrosol.de

  1. Reference to the Announcement of the Competition

Details on the conditions for participation, actions to be taken, the duration of the competition, individual sections of the competition and any prizes may additionally be derived from the descriptions provided to the participants within the context of the competition. These detailed descriptions take precedence over these Terms of Participation.

  1. Definition of the term “Content(s)”

For the purposes of these Terms of Participation, “Content(s)” means all content and information uploaded, entered or otherwise communicated by participants in the Competition, such as photographs, graphics, videos, text, comments or details of places and persons.

  1. Age Restriction

Participation is only possible from the age of 18.

  1. Territorial Restriction

Participation is subject to your having your domicile, office or place of usual residence in the region(s) listed below:

Europe or Switzerland.

  1. Further Criteria for Eligibility

The following entry requirements and restrictions apply to our competition:

Exclusion of employees and other Involved Parties: Excluded from participation are our employees and the employees of our Sponsor(s) who are or were involved in the creation or execution of this Competition, as well as their spouses or life partners, parents, children, siblings or persons living in the same household, if they were or should have been aware of the aforementioned involvement of the employees in the Competition.

Become a fan or follower: Participation in the competition is only open to those participants who become fans, followers or subscribers of the social media accounts mentioned in the competition announcement or the social media accounts on which the competition is being carried out.

The competition is not affiliated with the social media platform LinkedIn and is in no way sponsored, supported or organized by LinkedIn.

The subscription to our newsletter is voluntary and not a requirement to apply to our competition.

  1. Start and End of the Competition

Start of the Competition:

  1. Oktober 2023

Premature termination: We reserve the right, without prejudice to the rights of previous participants and in compliance with reasonableness criteria, to prematurely terminate or adjust the competition with effect for the future without stating reasons, in particular due to external circumstances and constraints, or to adjust these Terms of Participation. External circumstances and constraints include, in particular, technical problems, legal changes or mandatory measures by third parties that are beyond our control.

End of the Competition:

  1. Oktober 2023

7. Information on Prizes

In the following, we inform the participants about the prizes and their modalities.

The winners will each receive 2 tickets to the FI Europe Conference in Frankfurt, Germany on 28 and 29 November 2023. The tickets are also entry tickets to the FI Europe exhibition grounds. Two winners will be chosen.

Determination of Winners: The winners will be randomly selected.

  1. Notification of Winners and Entitlement to a Prize

Winners will be notified in a timely manner through email.

Participants may be asked to provide feedback and pick up or otherwise claim prizes within a time limit. In the event of inability to comply, please contact us so that we can make an alternative appointment, if possible and reasonable.

The participants are responsible for the correctness of the contact data provided. If winners cannot be notified due to incomplete or incorrect contact data, the prize is forfeited.

It is not possible to pay out the prizes in cash, in kind, which may be exchanged or transferred to other persons, subject to other information or agreements.

Number of weeks within which winners must respond to the winning notification: Two weeks.

Number of weeks within which the winners must collect their prize or claim it otherwise: Two weeks.

  1. Further Information on Prizes

Please note the additional information on prizes.

Exclusion of Transfer and Payout of Prizes.: The prize is not transferable. A payment of the prize in cash or an exchange is not possible.

  1. Participants’ Responsibility

We are not responsible for the behaviour and the content published by the participants within the context of the competition and do not adopt it as our own. Furthermore, we are not obliged to review the contents, but reserve the right to reverse their publication if there are sufficient indications that the contents violate legal requirements, official prohibitions, the rights of third parties or morality.

Exclusion in the Event of Misuse: We reserve the right, at any time and without notice, to exclude any entrant who, without express permission, uses multiple email addresses, social media accounts or the like to increase their chances of winning, technically manipulates the competition or the operation of the game, or otherwise violates these Terms of Participation or the law, from participating in the competition, subject to reasonable criteria.

No Bothering of other Persons: The participants may not bother other persons within the context of the competition. For example, any messaging, forwarding or sharing functions may not be used to send messages if it is likely that the recipient will not wish to receive them.

Exclusion of participation intermediaries: The participation of competition or sweepstake agents and other automatically generated mass participation procedures is expressly excluded and will not be taken into account when determining the winner of the competition.

Exclusion of Click Generators and Similar Mass Voting Methods: Prohibited manipulations include the use of “click workers”, click generators, the acquisition of voting numbers and likes or comparable services. Especially in the event of complaints from other participants, we must intervene in such cases to protect other participants and their fair chances of winning.

We make decisions on exclusion to an appropriate extent on the basis of objective criteria and indications, such as the rapid increase in a vote within a very short period of time. In the event of exclusion, prizes and benefits may also be subsequently disallowed and reclaimed.

Responsibility for Content: The participants are responsible for the Contents they publish in the context of the Competition. We (and if named sponsors) and our Sponsor(s) are not responsible for the behavior of the participants and the Contents published by the participants in the context of the Competition and do not claim them as our own. Furthermore, we are not obliged to examine such Content, but as the organizer of the Competition, we reserve the right to withdraw its publication if there are concrete indications that the Content violates legal requirements, official prohibitions, the rights of third parties or is immoral.

Participants must ensure that they have the necessary rights to use the Content for participation in this Competition and that their use within the scope of these Terms of Participation does not violate legal regulations, morality and/or the rights of third parties.

If other persons are recognizable on photos or videos in addition to the participants, the submission of such photos or videos is only permitted if the consent of the persons depicted has been obtained and their personal and data protection rights are not violated. Photos or videos not taken by the participants themselves may only be submitted if their authors have given their consent.

Indemnification: As far as claims are made against us because of contents violating the law or official orders, rights of third parties or these Terms of Participation, which are the responsibility of the participants, the participants indemnify us from the claims and support us in the defense of the claims. The indemnification includes the necessary legal defense costs.

  1. Mention of the Participants of the Competition

The names of the participants may be publicly announced in connection with the Competition or presentation of the entries and winners by us in online media (e.g. on websites and in social media) or in print media. Participants may object to this at any time with effect for the future.

  1. Information on Warranty and Liability

We would like to point out that the competition and the prizes are voluntary services on our part, which are not subject to the same scope of guarantee and liability as, for example, the purchase of such prizes independent of the competition.

Warranty limitations for Prizes: We shall not be liable, subject to our own fault in accordance with the provisions of the liability notices in these conditions of participation, for goods and services won which are not offered on the market by ourselves. In all other respects, the warranty and guarantee conditions of the respective providers of the items and services shall apply, provided that these do not restrict the participants and can be transferred by us to the participants.

Differences of Prizes: The prizes shown in the description of the competition may differ from the goods or services presented to the winners, provided that they are equivalent in terms of the prizes described from the point of view of an average participant. According to this, deviations in model, color, locality, etc. may exist.

Liability: The following disclaimers and limitations of liability shall apply to our liability for damages, notwithstanding the other statutory conditions for claims.

Insofar as our liability is excluded or limited, this shall also apply to the personal liability of our employees, representatives and vicarious agents as well as of our Sponsor(s). We shall be liable for the slightly negligent breach of essential obligations, the breach of which endangers the achievement of the purpose of the contract, or for the breach of obligations, the fulfilment of which is essential for the proper performance of the competition and on the compliance with which the contracting parties regularly rely (so-called cardinal obligations). In this case, however, we shall only be liable for the foreseeable damage typical of the respective legal relationship. We shall not be liable for the slightly negligent breach of obligations other than those specified in the preceding sentences. We shall be liable without limitation if the cause of the damage is based on intent or gross negligence. In the case of grossly negligent breach of duty by our vicarious agents, the aforementioned restrictions to the slightly negligent breach of essential obligations shall apply.

The above limitations of liability shall not apply in the event of injury to life, limb or health, in the event of a defect following the granting of quality guarantees for the quality of a product and in the event of fraudulently concealed defects. The liability according to the product liability law remains unaffected.

Legal Recourse: There is no legal recourse with regard to the drawing of the winners and any evaluation of the entries submitted in the competition.

  1. Subscription to the Newsletter

We send newsletters, e-mails and other electronic notifications containing advertising information (hereinafter referred to as “newsletters”) only with the consent of the recipient or a legal permission. Insofar as the contents of the newsletter are specifically described within the framework of registration, they are decisive for the consent of the user. Otherwise, our newsletters contain information about our services and us.

In order to subscribe to our newsletters, it is generally sufficient to enter your e-mail address. We may, however, ask you to provide a name for the purpose of contacting us personally in the newsletter or to provide further information if this is required for the purposes of the newsletter.

The registration to our newsletter takes place in general in a so-called Double-Opt-In procedure. This means that you will receive an e-mail after registration asking you to confirm your registration. This confirmation is necessary so that no one can register with external e-mail addresses.

The registrations for the newsletter are logged in order to be able to prove the registration process according to the legal requirements. This includes storing the login and confirmation times as well as the IP address. Likewise the changes of your data stored with the dispatch service provider are logged.

We may store the unsubscribed email addresses for up to three years based on our legitimate interests before deleting them to provide evidence of prior consent. The processing of these data is limited to the purpose of a possible defense against claims. An individual deletion request is possible at any time, provided that the former existence of a consent is confirmed at the same time. In the case of an obligation to permanently observe an objection, we reserve the right to store the e-mail address solely for this purpose in a blacklist.

The sending of the newsletter is based on the consent of the recipients or, if consent is not required, on the basis of our legitimate interests in direct marketing. Insofar as we engage a service provider for sending e-mails, this is done on the basis of our legitimate interests. The registration procedure is recorded on the basis of our legitimate interests for the purpose of demonstrating that it has been conducted in accordance with the law.

Performance measurement: The newsletters contain a so-called “web-beacon”, i.e. a pixel-sized file, which is retrieved from our server when the newsletter is opened or, if we use a mailing service provider, from its server. Within the scope of this retrieval, technical information such as information about the browser and your system, as well as your IP address and time of retrieval are first collected.

This information is used for the technical improvement of our newsletter on the basis of technical data or target groups and their reading behaviour on the basis of their retrieval points (which can be determined with the help of the IP address) or access times. This analysis also includes determining whether newsletters are opened, when they are opened and which links are clicked. For technical reasons, this information can be assigned to the individual newsletter recipients. It is, however, neither our endeavour nor, if used, that of the shipping service provider to observe individual users. The evaluations serve us much more to recognize the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users.

  1. Privacy Information

We process the personal data (also referred to as “data” below) of participants in We process personal data of participants in competitions, contents, raffles, prize-draws or sweepstakes (hereinafter referred to as “competitions”) only in compliance with the relevant data protection regulations and if the processing is necessary for the provision, execution and handling of the competition (Article 6 (1) (b) GDPR), the participants have consented to the processing (Article 6 (1) (a) GDPR) or the processing serves our legitimate interests in the security of the competition or the protection of our interests against misuse of the competition according to Article 6 (1) (f) GDPR.

The participant’s data will only be transmitted to other parties if this is necessary for the execution of the sweepstakes and competitions (e.g. to send prizes by Sponsor(s) or to technical service providers or agencies commissioned in connection with the Competition) or if a participant has consented to the transmission.

In the context of the competition, we inform the participants which of their data are required for participation.

The data of the participants will be deleted as soon as the competition has ended and the data is no longer required to inform the winners or because questions about the competition can be expected. In general, the data of the participants will be deleted at the latest 6 months after the end of the competition. Winners’ data can be retained for a longer period of time, e.g. in order to answer questions about the prizes or to fulfil the prizes; in this case, the retention period depends on the type of prize and is up to three years for items or services, e.g. in order to be able to process warranty claims. Furthermore, the participants’ data may be stored for a longer period of time, e.g. as part of (data protection-compliant) coverage on the competition in online and offline media or in the case of participation contributions published on social media.

Insofar as data was collected for other purposes as part of the competition, its processing and storage period shall be governed by the privacy information for this use (e.g. in the case of registration for a newsletter as part of a competition).

If we process your data or provide additional information on the processing of your data, we will provide a link to our privacy policy and refer you to this privacy policy.

As data subject, you are entitled to various rights under the GDPR, which arise in particular from Articles 15 to 21 of the GDPR and, in the case of Swiss law, in accordance with the Swiss DPA:

Right to Object: You have the right, on grounds arising from your particular situation, to object at any time to the processing of your personal data which is based on point (e) or (f) of Article 6(1) GDPR , including profiling based on those provisions. Where personal data are processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such marketing, which includes profiling to the extent that it is related to such direct marketing. You also have the right to object to the processing of personal data concerning you for scientific or historical research purposes or for statistical purposes pursuant to Article 89 (1) GDPR on grounds arising from your particular situation.

Right of withdrawal for consents: You have the right to revoke consents at any time.

Right of acces: You have the right to request confirmation as to whether the data in question will be processed and to be informed of this data and to receive further information and a copy of the data in accordance with the provisions of the law.

Right of acces: You have the right to request confirmation as to whether the data in question will be processed and to be informed of this data and to receive further information and a copy of the data in accordance with the provisions of the law.

Right to rectification: You have the right, in accordance with the law, to request the completion of the data concerning you or the rectification of the incorrect data concerning you.

Right to Erasure and Right to Restriction of Processing: In accordance with the statutory provisions, you have the right to demand that the relevant data be erased immediately or, alternatively, to demand that the processing of the data be restricted in accordance with the statutory provisions.

Right to data portability: You have the right to receive data concerning you which you have provided to us in a structured, common and machine-readable format in accordance with the legal requirements, or to request its transmission to another controller.

Complaint to the supervisory authority: You also have the right, under the conditions laid down by law, to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

Our Privacy Policy:

https://hydrosol.de/en/data-privacy-statement/

Contact data protection officer:

Hydrosol GmbH & Co. KG
Kurt-Fischer-Straße 55
22926 Ahrensburg, Germany
e-mail: data@hydrosol.de
telephone: +49 4102 89 64 55 30 7

The company data protection officer of Hydrosol, can be contacted at the above address, Attn. Mr Sven Naucke, or at data@hydrosol.de

  1. Concluding Provisions

Deviating conditions: The competition is determined solely according to our Terms of Participation. Deviating conditions of the participants are not valid without our express consent.

Applicable law, Place of Fulfilment and Jurisdiction: The legal relationship between us and the participants is subject exclusively to the law of the Federal Republic of Germany. Unless otherwise stated, the place of performance for claims in connection with the competition shall be our (registered) office. The exclusive place of jurisdiction for all disputes arising from or in connection with the competition shall be our office (registered) office, provided that a participant is a merchant, a legal entity under public law or a special fund under public law or the participant has no place of jurisdiction in the Federal Republic of Germany. We reserve the right to assert our claims at the legal place of jurisdiction.